SortWerk

Guides

A tidy Gmail, without the fluff.

Guides for a tidy Gmail: with Google's built-in tools, with search commands to copy and with an honest look at where a tool helps and where it does not.

Green sorting rack with pigeonholes, cream envelopes sorted in, a yellow envelope lying in front

Gmail organisation3 min reading time

How to sort Gmail automatically: filters, categories or AI?

If you get fifty or more emails a day, you either sort by hand or let something sort for you. Gmail has two built-in tools, and there are AI tools on top. Here is what each one can do and where it hits its limits.
  1. SortWerk GuidesHow to sort Gmail automatically: filters, categories or AI? Three ways to sort Gmail automatically: filters, categories and AI. What each can do, where it fails and which one fits your inbox.Gmail organisation
  2. SortWerk GuidesGmail labels: create, nest and colour them Gmail has labels instead of folders. How to create labels, nest them as sublabels, give them colours and keep the list short.Filters and labels
  3. SortWerk GuidesCreate Gmail filters step by step, and know their limits Gmail filters step by step: criteria, actions, filters for existing emails, export and import. Plus the cases where filters are not enough.Filters and labels
  4. SortWerk GuidesSort out newsletters in Gmail automatically without losing anything important Sort out newsletters in Gmail automatically: unsubscribe, filter or let them be filed. With search terms that work reliably, and the typical traps.Newsletters and spam
  5. SortWerk GuidesFile invoices in Gmail automatically so your bookkeeping finds everything Collect invoices, receipts and reminders in Gmail automatically in one place: label, filters, searching attachments and what applies to record keeping.For businesses
  6. SortWerk GuidesGmail categories: using Promotions, Social and co. well Turn Gmail categories on and off, move emails, use categories in filters. And why five fixed tabs are not enough for a business inbox.Gmail organisation
  7. SortWerk GuidesGmail search like a pro: the search operators that really help The most useful Gmail search operators with examples: from:, has:attachment, filename:, older_than:, label:, OR and brackets. To look up and copy.Filters and labels
  8. SortWerk GuidesSpam in Gmail: when spam gets through or important mail ends up in spam Report spam in Gmail properly, block senders, rescue important emails from spam and make sure they never land there again. With filters and search commands.Newsletters and spam
  9. SortWerk GuidesWhat may an app with Gmail access do? Permissions, review and privacy What an app with Gmail access may do: the permissions (gmail.modify, readonly), Google's review, the Limited Use rules and how to check and revoke access.Privacy
  10. SortWerk GuidesInbox Zero for small businesses: realistic with Gmail Inbox Zero without dogma: a method for small businesses using Gmail. Ten minutes twice a day, four decisions per email and folders that fill themselves.For businesses